Step 2: gather the relevant evidence for your application. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: /Tx BMC We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. You must submit your late evidence no more than four weeks after submitting your EC application. See Section 2.9: If you miss the deadline for EC claims. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. HPpuVru0 EMC UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. See the assessment regulations. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. However, you have the right to appeal your results via the. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. Work will not be accepted by email. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. /Tx BMC If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . UCLs Grounds for ECs explain what will normally be considered. Help us make this site better by telling us what you think about this page, University of East London Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream . H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. Step 4: wait for approval. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ EMC Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. Etymology Applying for an EC using self-certification. After youve applied, youll need to wait for the decision. hbbd```b``K@$Xa7X)"+! If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. You may wish to start by speaking with your personal tutor. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Raise an Extenuating Circumstances claim via the Student Enquiry Centre Cha c sn phm trong gi hng. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. , normally no more than one week after the first affected assessment. What falls under extenuating circumstances? You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. It is your responsibility to ensure that the work is submitted on time. exams) to the next assessment period. Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. But life isnt always easy. before 12.00 noon on the due date. endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. You will receive a written response as soon as possible. Then youll know where you are and how best to proceed with the assignments involved. You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. If you had a SoRA extension, please state the date after the SoRA extension was granted. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. If your ECs are submitted late, your evidence should help to explain the delay. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. HA We are one of the largest student-led organisations in the UK. If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Q!GQe#8! Appeals should be submitted within 10 working days of receiving your outcome. Back-to-back self-certified ECs are not allowed. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. We provide opportunities for 300 staff and have an annual turnover of more . Source: Shutterstock This could be: More about All coursework should be submitted by 12.00 noon on the stated deadline. 'Extenuating Circumstances' are events that are . - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. But you cannot self-certify once the exam has started; you must provide evidence. If you are not sure whether you should use Extenuating Circumstances. HA As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. Source: Shutterstock. The source should always be stated below the table/figure. UCL have a Self-Certification Policy in place for the 2022/23 academic year. endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream Please avoid sending photographs that you think illustrate your condition. If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. Volunteering Awards Ceremony 2021: Your Definitive Guide! Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. On the application form you will be asked to state your deadline this should be the most recent deadline. dissertations refer to the dissertation handbook for specific guidance). If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Here are three students sharing their experiences of applying for financial support from us. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. Together,wecanmake the world around usbetter, on campus and beyond. endstream endobj 448 0 obj <>stream It is your responsibility to ensure that the work is submitted on time. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Further information about the support available to you can be found on our Help and Advice pages. You can find the Extenuating Circumstances form here. However, you will need to explain why you didnt submit your EC on time. You can only defer time-limited assessments (e.g. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. /Tx BMC Although we encourage you to discuss coursework with others, the final product must be your own work. What qualifies for extenuating circumstances? Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. You must submit your late evidence no more than four weeks after submitting your EC application. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. Any claims submitted after the assessment has started must be accompanied by evidence. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. If you do not submit the requested evidence, your claim will normally be rejected. Read about our Research Excellence Framework submissions and results. Students will not be entitled to their SoRA adjustment again on top of an EC extension. All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). how to apply for extenuating circumstances ucl. You must proof-read and correct all errors. EMC Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. This step-by-step guide will clarify how to do that. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. If you are still unable to meet the deadline you must submit a conventional EC. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. You can find further details in UCL's Self-Certification Policy. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. What qualifies for extenuating circumstances? endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. Deadlines for Geography modules are available from the Moodle pages for each module. EMC endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. You will need to provide the additional evidence within four weeks of being contacted. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. These are referred to as extenuating circumstances. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. ANYWAYYY enough about meeee plz dont leave me hanging. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. Applying for an EC STEP 1. For your application to be approved, youll need to provide evidence of your circumstances. If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. At this point it is too late. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. Compiling the relevant documents and information can help speed your application along. EMC syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria.
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